AAOS Business Meetings “demystified”
By Carolyn Rogers
What actually happens at the Annual Meeting business meetings? Why should I attend one?”
Ask these questions of a typical AAOS member and the response will likely be a perplexed look and a shrug of the shoulders.
If you’ve ever wondered what “business” actually takes place during the annual business meetings of the AAOS, these “Business Meeting: Frequently Asked Questions” (and Answers)” are for you:
Q. Is there just one business meeting or two?
A. There are actually two meetings, and they take place consecutively. The business meeting of the American Academy of Orthopaedic Surgeons (“Academy”) is immediately followed by the business meeting of the American Association of Orthopaedic Surgeons (“Association”).
Q. What’s the difference between the two meetings?
A. The first meeting addresses issues concerning the “Academy”—the 501(c)(3) organization that is responsible for education and research endeavors. The second meeting addresses issues of the “Association”—the 501(c)(6) organization that conducts advocacy, lobbying activities and other health policy initiatives.
Q. When and where do the business meetings take place?
A. The business meetings are conducted after the Ceremonial Meeting, which will take place Thursday morning, Feb. 15, 2007, at 8:00 am in Ballroom 20 of the San Diego Convention Center. This year, the business meetings will follow the presentations of the Humanitarian Award, the Diversity Award and the William W. Tipton, Jr. MD, Leadership Award, and Certificate of Honorary Membership as well as the Presidential Guest Speaker, Mitch Albom. The business meetings are immediately followed by the AAOS Town Hall Meeting.
Q. What type of business is addressed at these meetings?
A. During the Academy meeting:
- The Bylaws Committee presents its recommendations on each set of proposed amendments to the Academy Bylaws.
- The Resolutions Committee presents its recommendations on each Academy resolution under consideration.
- The AAOS Treasurer and the chair of the Orthopaedic Research and Education Foundation present their financial reports.
- During the Association meeting:
- Nominations for the following year’s Nominating Committee are accepted from the floor.
- The chair of the Political Action Committee (PAC) reports on the funds raised and distributed by the PAC.
- The Resolutions Committee presents its recommendations regarding each Association resolution under consideration.
- The Bylaws Committee presents its recommendations on each set of proposed amendments to the Association Bylaws and the proposed Standards of Professionalism (SOPs).
- The chair of the current Nominating Committee presents the committee’s recommended slate for each elected vacancy on the AAOS Board of Directors (BOD) and other leadership positions.
- Election of officers and at-large members of the BOD is determined by a vote of the fellows present at this meeting.
- Retiring members of the Board are honored for their service.
Q. What does the Nominating Committee do?
A. The AAOS Nominating Committee identifies and recommends individuals for election to available AAOS leadership volunteer positions, including officers, members of the BOD, members of the Membership Committee and nominees to the American Board of Orthopaedic Surgery.
In San Diego, James H. Herndon, MD, chair of the 2007 Nominating Committee, will present the recommended slate for vacancies on the AAOS BOD, including the positions of second vice-president and two at-large members, a member of the National Membership Committee and four nominees to the serve on the American Board of Orthopaedic Surgery.
Q. How are members selected to serve on the Nominating Committee?
A. The Nominating Committee is comprised of a chair, appointed by the BOD, and six members who are elected by fellowship ballot. Nominations for the Nominating Committee are accepted from the floor during the Association’s Annual Business Meeting.
At the upcoming meeting in San Diego, nominations will be accepted for the six open positions on the 2008 Nominating Committee. The final selection of the Nominating Committee will occur by ballot, which will be distributed to members later in the year.
The 2007 Nominating Committee is comprised of Dr. Herndon, chair; John J. Callaghan, MD; Robert D. D’Ambrosia, MD; Kenneth E. DeHaven, MD; Joseph P. Iannotti, MD; Jesse B. Jupiter, MD; and Marc F. Swiontkowski, MD. Mary I. O’Conner, MD, is an alternate member.
Q. How many people must be present at the business meeting for a vote to be valid?
A. The business of the fellowship may be conducted at business meetings only when a quorum is present. A quorum consists of no less than one hundred (100) fellows eligible to vote.
Q. Who is eligible to submit a resolution?
A. Any group of 20 or more AAOS fellows, the majority of the members of the board of directors of a state orthopaedic society, the AAOS BOD or a supermajority of the Board of Councilors may offer a resolution for consideration by the fellowship. To be binding on the Academy or the Association, a resolution must be submitted and considered by the Board of Councilors before being voted upon by the fellowship.
Q. How does the Resolutions Committee develop its recommendations on the proposed resolutions?
A. The Resolutions Committee holds an open hearing on the proposed resolutions during the Annual Meeting, prior to the AAOS Business Meetings. During the open hearing, proponents and opponents may discuss those resolutions under consideration. In San Diego, the open hearing will take place on Wednesday, Feb. 14, at 1:30 p.m. in Room 8 of the San Diego Convention Center.
At the business meetings, the Resolutions Committee will present its proposed recommendation regarding each resolution under consideration. Shortly after the Annual Meeting, its final recommendations on the resolutions will be distributed to all fellows for a vote. To be adopted, at least 20 percent of the fellowship must vote on the resolutions, and at least 50 percent of those voting must approve it.
Q. How does the Bylaws Committee develop its recommendations on the proposed bylaws and SOPs?
During the Annual Meeting, the Bylaws Committee conducts an open hearing to receive comments on the proposed bylaw amendments and SOPs. In San Diego, the open hearing is scheduled for Wednesday, Feb. 14, 2007, at approximately 2:45 p.m.—shortly after the conclusion of the Resolutions Committee’s open hearing in Room 8 of the convention center.
At the business meetings, the Bylaws Committee will present its recommendations regarding each set of the proposed amendments to the Bylaws and the proposed SOPs. Shortly after the Annual Meeting, these recommendations will be voted on by the fellowship. To be adopted, an amendment to the Bylaws and the SOPs requires that at least 20 percent of eligible fellows vote and that of those voting, two-thirds vote to adopt the amendment or SOPs.
Q. How long do the business meetings usually last?
A. No more than an hour, combined.
Q. Should I make time on my schedule to participate?